Executive Assistant (Administration)

IQRA Bilingual Academy is seeking an exceptional, highly organized, technologically proficient, and bilingual Administrative Assistant to provide executive-level administrative support in the Direction.

This position requires a proactive professional capable of managing multiple priorities, leveraging Artificial Intelligence (AI) and automation tools to improve productivity, producing high-quality written communications, and maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

Executive Administrative Support

• Assist with the coordination of the daily administrative activities of the Director General, Deputy Director, and Director of Communications.
• Assist with the coordination of executive calendars, appointments, meetings, and travel arrangements.
• Assist with the coordination of executive correspondence and follow-up on action items.
• Prepare professional reports, presentations, meeting agendas, minutes, and executive summaries.
• Manage confidential documents and maintain organized digital and physical filing systems.

Communication & Documentation

• Draft, proofread, edit, and translate professional correspondence, reports, policies, announcements, and presentations in both English and French.
• Prepare high-quality communications for parents, staff, partners, and external organizations.
• Ensure consistency in branding, formatting, and professional presentation of all documents.
• Assist with preparing speeches, newsletters, and official communications.

Artificial Intelligence & Automation

• Assist with the coordination and implementation of AI-powered productivity tools to improve administrative efficiency.
• Utilize AI applications to assist with document preparation, meeting summaries, research, scheduling, workflow optimization, and content creation.
• Support the automation of repetitive administrative processes using modern digital tools.
• Research emerging AI technologies that can improve school operations.

Design & Digital Content

• Design professional presentations, reports, flyers, infographics, and administrative documents.
• Create visually appealing communication materials using design software.
• Assist with preparing social media graphics and executive presentations.
• Ensure all visual materials align with IQRA’s branding standards.

Project Coordination

• Assist with the coordination of institutional projects and strategic initiatives.
• Monitor project timelines and follow up with department leaders.
• Prepare project status reports and implementation updates.
• Coordinate meetings with internal and external stakeholders.

Data & Information Management

• Organize and maintain digital records using Google Workspace and cloud-based systems.
• Prepare spreadsheets, dashboards, and administrative reports.
• Assist with collecting, organizing, and analyzing operational data.
• Maintain accurate records and documentation.

Required Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communications, Information Technology, Education, or a related field.
• Minimum 3 years of experience supporting senior executives or management teams.
• Required Skills & Experience
• Applicants should demonstrate proficiency in:
• Executive administrative support.
• Professional bilingual communication (English and French).
• Excellent written and spoken English.
• Excellent written and spoken French.
• Professional translation between English and French.
• Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar).
• Microsoft Office (Word, Excel, PowerPoint).
• Artificial Intelligence tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or equivalent.
• Workflow automation tools (e.g., Zapier, Make, Microsoft Power Automate, or similar).
• Graphic design software such as Canva, Adobe Express, or equivalent.
• Excellent organizational and time-management skills.
• Preparing professional reports and executive presentations.
• Managing confidential information with discretion.

Preferred Qualifications

• Preference will be given to candidates with experience in:
• Educational institutions or international schools.
• Project management and coordination.
• Website content management.
• Social media management.
• Data visualization and dashboard creation.
• Video editing and multimedia content creation.
• AI-assisted workflow development and process improvement.

Personal Attributes

The ideal candidate is:

• Highly organized and detail-oriented.
• Professional, discreet, and trustworthy.
• Proactive and solutions-oriented.
• Able to manage multiple priorities in a fast-paced environment.
• An excellent communicator and collaborator.
• Creative with strong design and presentation skills.
• Passionate about technology, innovation, and continuous learning.
• Committed to excellence, integrity, and service.

Application: recruitmentiqra@gmail.com